AI-First Transformation & Operating System Installation
Turn Your Business Into an AI-First Operation in 8 Weeks
Replace manual, broken bottlenecks with a streamlined AI-Hybrid infrastructure that runs without you. Get a dedicated Admin + playbooks + ongoing support.
We only accept 5 Audit applications per month. 2 spots remaining for January.
Companies I've worked with
Limited Spots Available
I'm personally involved in every engagement
Because I'm on every strategy call and build your systems hands-on, I only take 2-3 clients at a time.
Sound familiar?
Everything runs through you
You're the bottleneck. Every decision, every fire, every question comes to your desk.
Same problems keep recurring
You solve something, move on, and three weeks later it's back on your plate.
No clear ownership
When something falls through the cracks, there's no accountability—it just lands back on you.
Thinking about hiring
You're considering adding headcount, but more people won't fix a systems problem.
You don't have a people problem.
You have a systems problem.
The Old Way vs The New Way
The Old Way (Human-Dependent)
- ✗You manage people who manage tasks
- ✗Cost: High Salaries + Overhead
- ✗Speed: 9am - 5pm (Delayed)
- ✗Result: You are the bottleneck
The New Way (AI Operating System)
- ✓You manage the System; The System does the tasks
- ✓Cost: Flat Asset Fee + Low Maintenance
- ✓Speed: 24/7/365 (Instant)
- ✓Result: You are the architect
Proven Results
I've helped companies scale from chaos to funded operations
IYK → $18.9M
From zero to funded scalable operation in 18 months
a16z Workshop
Teaching portfolio founders how to scale operations
7-Figure Exit
Built systems for founder to step back and sell
Hi, I'm Austin
I've spent my career building AI-powered systems that let founders scale without becoming the bottleneck. I personally lead every engagement—from strategy to implementation—ensuring your transformation sticks.
Previously:
- →Ran an Engineering team at JPMorgan that replaced Palantir
- →Scaled a Tech & Marketing Consulting agency to 20 people while having a full time job
What You Get
The Installation
- ✓Select and scope 3-5 workflows
- ✓Build playbooks for each (yours to keep)
- ✓Create AI Playbooks for up to 3 roles (yours to keep)
- ✓Train Admin and begin running workflows
The Incubator managed-OS
- ✓Dedicated Admin running your workflows
- ✓Monthly Strategy Call with Austin
- ✓Quarterly AI Briefing (what's new, what tools to use)
- ✓Access to The Incubator AI Toolkit
- ✓Ongoing optimization and support
- ✓Cancel anytime with 30-days notice
14-Day Money-Back Guarantee
If you're not happy after 14 days, I'll refund your money—and you keep the work I already did. No questions asked.
Workflows We Run
Example: Money Flow Workflow
Before: You're spending hours every week chasing invoices, following up on overdue accounts, manually tracking payments.
After: We take over the entire workflow—sending invoices, tracking payments, following up on overdue accounts. You get a weekly report. That's it.
Money Flow
Invoicing, AR follow-up, payment tracking
Visibility
Weekly rhythms, project status, dashboards
Data Hygiene
Client onboarding, offboarding, CRM cleanup
Communication Routing
Email triage, request handling, scheduling
Custom Builds
Report automation, compliance tracking, industry-specific workflows
8-Week Transformation Timeline
Phase 1: System Architecture & Installation (Weeks 1-4)
- • Kickoff call to select workflows from the menu
- • Document playbooks for each workflow
- • Create AI Best Practice documents for up to 3 roles on your team
- • The Incubator Admin team onboards to your systems
- • Weekly calls to review progress
Phase 2: The "Hand-Off" & Collaboration (Weeks 5-8)
- • The Incubator Admin fully running your workflows
- • Refine playbooks based on real usage
- • Biweekly calls to optimize
Phase 3: Autopilot & Future-Proofing (Weeks 8+)
- • We run your workflows — they happen whether you're watching or not
- • Monthly Strategy Calls to review, surface new pain points, and scope what's next
- • Quarterly AI Briefing with latest tools and best practices
- • Add new workflows as needed (scoped separately)
We only accept 5 Audit applications per month. 2 spots remaining for January.
This AI Operating System is specifically designed for:
We work exclusively with boutique service firms who are ready to scale without adding headcount
- ✓Boutique Service Firms — professional services, consulting, legal, accounting, creative agencies, and more
- ✓Over $250k in revenue and stuck in the "fulfillment trap"
- ✓Founders tired of managing people for repetitive admin tasks
✗ Not a fit if:
- →You're a SaaS founder or tech startup (this is for service businesses)
- →You're pre-revenue or early stage
- →You want someone to "just handle it" without learning the system
Common Questions
How is this different from hiring a COO or Admin?
You get an AI-powered operating system PLUS a managed Admin (placed, trained, and supervised by my team) for a fraction of the cost of traditional hiring. No benefits, no overhead, no HR headaches.
Will you actually work with me, or your team?
Every strategy call is with me. I build your systems personally. The only thing my team handles is the day-to-day execution once systems are running.
How does AI fit in?
AI is a tool, not magic. We identify the problem first, then apply AI where it creates real leverage—not just for the sake of using AI.
I've tried systems before. They didn't stick.
Because no one was maintaining them. We place an "AI-Hybrid" Operator (managed by my team) to run and maintain everything we build. Your workflows become assets, not liabilities.
Ready to get started?
Book a free "AI Feasibility Audit" call. I'll show you exactly where AI can replace your biggest bottlenecks—whether we work together or not.
Next Steps: Email austin@theincubator.xyz to confirm availability → Digitally sign services agreement and complete month 1 payment → Book onboarding call and receive our onboarding package.
We only accept 5 Audit applications per month. 2 spots remaining for January.
Request an AI summary about The Incubator